Tuesday, 31 December 2013

Infographics – MS Outlook 2013 Apps

Outlook apps help users to speed up the way you access information on the web.  There are many apps available on MS Office Store that divided in to three categories that is featured, free, most downloaded apps.

You can find many exciting apps at the Office Store from here: http://office.microsoft.com/en-001/store/apps-for-outlook-FX102825292.aspx

How to add Apps:

1. In Outlook 2013, click File > Manage Apps.

2. Click on ‘Find more apps for Outlook at the Office Store’.

3. Now click on the app that you want to add, and then click Add.

How to Start app for MS Outlook 2013:

1. First open your email message where app is active.

2. Now click on app name to open it.

Featured Apps for Outlook


LinkedIn is one of the important app for the users to search a new job or to search a candidate for best fit to the organization. For this users or recruiters have to maintain their LinkedIn profile to build networks and stay in touch with more & more contacts. By adding this app, you can integrate all the information available in your LinkedIn profile within your Outlook. For example you can check your Outlook contact list with information from your contact’s LinkedIn profile.  You can also add new contacts in a single click. You can also check your LinkedIn contacts information about where they work and what they are doing.


This app is best for the salespeople and business owners. You can easily find information about your customers including location, social media presence, recent tweets & many more. You can also check that when your customer read your email. There are many features available in Yesware, you can check it by download it on your Outlook.


This app helps users to create tasks, opportunities, projects, and events within your Outlook. You can also check Insightly contact information for email senders and recipients within Outlook.


This app helps you to merge your email, social signals, activities and you can easily follow-ups all these activities in one place. This App is not fully supported on Firefox.

Sage One

Sage One is award-winning accounting, payroll and CRM software. This app connects directly with Sage One online and shows your customers or suppliers details directly into your Outlook. You can easily check your client information such as financial summary, Payroll summary, your clients’ last payroll run within your Outlook. For this, you only need a Sage One account. Visit uk.sageone.com to find out more and to sign up for your account.

New Apps for Outlook

Package Tracker

Now you can track your FedEx tracking number inside your Outlook mailbox with the help of this app. This app is available for Outlook and Outlook Web App both users.

Yammer Feed

You can integrate the Yammer User Feeds with their Outlook by using this app. You can check contacts from to: and cc: line and get information about their user feeds.

RedCritter Accolades

RedCritter Accolades use to send an accolade from your Outlook inbox. With the help of this app, you can view any email sender's RedCritter profile in your inbox. So first create your own RedCritter profile to share your profiles and rewards with your friends. This app is for Outlook 2013, Office 365 and even with the Microsoft OWA App for iPhone and iPad users.


For using this app, first you need to sign up for a SPHINXprojects account.  After creating your account, you will receive an email with credentials. You can easily login to this app by using these credentials. After login, you can view SPHINXprojects information in the app that is presented in several tiles. These tiles contain contact information, the status, project completion, person responsible and delivery date of the project.

Agito Outlook Meeting Organizer

With the help of this app, you can easily create meeting, prepare meeting material, create task etc. You can create meetings in Outlook calendar simply with drag and drop. This app is available for Outlook 2013 and Office 365 users and can also be used on tablets and mobile phones.

Top Downloaded Apps for Outlook

LinkedIn: All information mentioned above.

Messageware TakeNote

This app helps user to add private, contextual notes to an email and also add its sender. You can easily view and edit your notes directly from your Outlook and also add ideas and comments.  These ideas & comments are easily accessible whenever or wherever you want to. Your data is store confidentially within your mailbox.

Message Header Analyzer

This app uses EWS to retrieve the transport message headers of an e-mail message and also shows message in easy to read format.

Messageware Utility Belt

This app is available for OWA and Outlook users. With the help of this app, you can check various information such as the time in overall world and country and regional dialing codes to help you connect easily with your business and personal contacts. You can also access calculator, interactive calendar, and stop watch timer by using this app.

URL Information

With the help of this app, you can check Url details without leaving your email client & can also open the Urls in a separate window. This app only works when your email message contains any Urls.

To running Apps for Outlook, you need Outlook 2013 or Outlook Web App connected to a mailbox running on Exchange Server 2013. Try & install some exciting apps and give us your feedback in blog comments!!  

Tuesday, 17 December 2013

Infographics - MS Outlook vs. Gmail

Every user wants cheaper-faster-better email application to solve communication and tracking needs. Google and Microsoft both offered the world’s top email clients for the users.  Gmail become most popular platform in 2012 when it provided Hotmail configuration. But After the launch of new version of Outlook 2013, Outlook also becomes popular.

Most Famous Email Clients Overall World
Every user gets confused about either to choose a desktop email client or a web-based email client. But I think, it depends on user needs. So let’s take small overviews of desktop email programs & web-based email client. With Desktop email client, you can check multiple email accounts in one place even without the Internet connectivity but this feature is not available in web-based email clients. You can access pre-downloaded emails & also can check multiple email accounts with Desktop email client. You can back up your at any place such as your hard drive but these features are not available in web-based email clients. With web-based email clients, you have no need to install & update any software. You can access your web-based email account from anywhere by simply login. So it depends on your which email program you will choose.  If we want to use email for your personal communications then you can use web based email client. While a desktop email client is perfect for office work.
Survey for Most Used Email Clients
The top email clients list as follows:
MS Outlook
Many people use Outlook because of its various advanced features such as Integration with Windows Desktop Search; transfer everything from your email to your calendar and transfer tasks, contacts. After the latest version of Outlook 2013, it becomes more popular.
It is also the most popular web-based email client around 364 million users worldwide. You can also integrate hotmail with Microsoft products like Windows Live Messenger etc.
Yahoo Mail
Yahoo! Mail is one another famous email client on the web. The most advanced features are SMS texting, social networking and instant messaging etc. But Yahoo Mail does not support IMAP access for desktop email programs.
It is one of the popular free web-based email clients. You can also access your desktop email program with Gmail by using POP and IMAP settings.
Apple Mail
This is also known Mail.app & also free with every Mac OS X operating system
Windows Live Mail
It is a free desktop program provided by Microsoft.  It has broad support for CSS but the total market is pretty small.
This is an open-source email client provided by Mozilla. Two main features of thunderbird are scheduling and task management functionality.
What to Choose: Gmail or MS Outlook
Here are some of my findings about Gmail & Outlook.  
Outlook provides Offline Access
Sometimes many customers demand that they read and sent emails just like they would when they are at their systems connected to the Internet. Also demand to work with email when they are traveling. Outlook does not have these restrictions; you can easily work in Outlook during your journey.  With Gmail, if there's no Internet connection, you can only access past month's email. There is also a restriction to access mails without internet that you can access your emails only on Chrome and Safari browser.
Search Mail
With new version of Outlook 2013, search feature has been faster although significant improvements are made like Search email, attachments, calendar appointments and contacts to find the information. It is also an Instant search-like feature that lets you search by sender, recipient, or subject line. Gmail’s search also provides faster results but not have ability to search the full-text of attachments
Social Media Account connect
Outlook provides social media integration with many social media sites such as Facebook, Twitters, LinkedIn and many more. Gmail does not support with the social integration even you cannot integrated it with your Google + profile also. Other side, Outlook provides social media integration with Windows Live, Yahoo also. It also allows chatting with your friends on Facebook, Windows live, Google talk, Yahoo messenger etc.
Some other features are
Recovery of deleted Mails
When you delete mails from Outlook then these mails are sent to “Deleted” box. If you deleted those mails from “Deleted” box also then in this case you have another option to recover all those mails. But in Gmail when you delete any message, it move into “Trash” box and this trash box automatically delete after 90 days. If you delete message from trash box than it cannot be recover.
Sending large file is easier
If you want to send larger files then you can easily send it in Outlook. For this Gmail has limit to upload and send file up to 25MB. If this limit get exceed it cannot be upload & send. For this, you have to upload those files in Google Drive or Google Doc to send such large files. When you upload & send from Outlook & the limit get exceed then, outlook automatically send that file to upload in Skydrive and a link is added to the email attachment.
Choice is Yours
I think both are good at their own places. From above features we can say that Outlook has some new exciting features in its new version that Gmail doesn't have.

Sunday, 8 December 2013

How to use Gmail with Outlook 2013

Do you want to secure your Gmail messages? If yes then you can do it by configuring your Gmail in Outlook. If you use outlook with Gmail then it stores all your Gmail messages backup on your computer.  You can setup your Gmail in Outlook either using POP3 or IMAP. Let’s discuss about POP3 & IMAP one by one. 

If you setup your Gmail in Outlook 2013 using POP3 then when you view your mails, first it will be downloaded on your system. If in nay condition you lose access to your Gmail account then you will still have a copy of your mails inside Outlook. Either you read or delete an email in Outlook, it will be marked as unread or undelete on your Gmail account.  

If you setup your Gmail in Outlook 2013 using IMAP, it is just oppose to POP3. If you read any mail then will download anything on your computer. By using IMAP, you can access your e-mails through different devices like iPhone, tablet, laptop, PC & everywhere else. If you read or delete any message anywhere, it shows deleted & marked as read in your Gmail account also. It is also no matter from where you access your Gmail accounts; changes are same as your Outlook. 

Set up Gmail using POP3

To set up Microsoft Outlook, first you need to enable POP on your Gmail Account. First login on your Gmail account & then click on small gear-shaped icon at top right corner of your screen. From here, click on Settings from the drop down menu. 

Then click on ‘Forwarding and POP/IMAP’ option. 

In this section, under POP download, either select the option ‘Enable POP for all mail’ or Enable POP for mail that arrives from now on. So choose option according to your need. From here, you can also set the options with the Gmail messages that are accessed with POP3.  You can select one of the desired options from the list:  

1. Keep copies of messages on your Gmail inbox.
2. Mark mails as read.
3. Automatically move e-mails to the archive.
4. Delete the messages on G-mail.

After selecting all the options, click on save changes. 

Add your Gmail account to Outlook 2013: 

First open Outlook 2013 & then click on “File” tab.

Now click on Account Information & then click on “Add Account” option. 

Select “Manual setup or additional server types” option & then Click on “Next”.

In Choose Service window, click on “POP or IMAP” option and then click on “Next”

In the next window, Enter your name and email address Select POP3 as the account type. Enter the value of incoming mail server as pop.gmail.com and outgoing mail server as smtp.gmail.com. In Login information, enter your Gmail username and password & then click on more settings. 

Click on Outgoing server and click on checkbox enable ‘My Outgoing server requires authentication & then select the first option Use same settings as my incoming mail server. 

Now click on Advanced option tab and enter the incoming mail server port number as 995 and click on checkbox this server requires an encrypted connection. After that enter the outgoing mail server port number 465 and select SSL option from the drop down menu & then click on OK. 

Now Gmail first settings window will be open & then click on Next. 

Now you will get a test message on your Outlook 2013 inbox!!

Set up Gmail using IMAP

Follow step 1 just like POP3 option & then On ‘Forwarding and POP/IMAP’ window, click on Enable IMAP under IMAP Access option. 

Repeat all the steps just like POP3, only you need to select IMAP as the account type.

Now click on More Settings option & then click on Advanced tab. enter the incoming mail server port number as 993. After that enter the outgoing mail server port number 25 and select SSL & TLS option from the drop down menu & then click on OK.

Now it will navigate you to Add Account screen. Click on Next to complete the Gmail account set up. 

Here is the full screen of Gmail account in Outlook 2013.

From here you can easily send and receive messages.